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Home > Registered clubs > Accountability and Governance Requirement for Clubs > Registered clubs regulation

Registered clubs regulation

Forms and disclosure details

DLG-05-211207

A registered club wishing to amalgamate with another club must follow the directions set out hereunder.

Pursuant to Clause 11A (2) of the Registered Clubs Regulation, the Director of Liquor and Gaming requires a registered club seeking to amalgamate with another club must follow the directions set out hereunder:

Further information regarding club amalgamation can be obtained via the Registered Clubs Amendment Act 2006 refer to the club amalgamations (Word 24kb) template.


DLG-06-211207

Details required for declarations made by members of the governing body and employees for gifts and remuneration from contractors.

Pursuant to Clause 47F, the Director of Liquor and Gaming requires that a member of a governing body or employees who receives a gift of more than $500 in value or is remunerated by club contractor must record the details listed hereunder.

  1. Date the person made the declaration to the club.
  2. Name of person making the declaration.
  3. Whether the person is a member of the governing body.
  4. Whether the person is an employee of the club.
  5. Description of gift or nature and basis of remuneration.
  6. Date the person received the gift or period remunerated.
  7. Name of entity providing the gift or remuneration.
  8. Value of gift or dollar amount of remuneration.
  9. Signature of the person making the declaration if a hard copy kept.

DLG-07-211207

The secretary must maintain a register of disclosures and declarations made under sections 41C, 41D, 41E and 41F.

Pursuant to Clause 47G(2)(d), the Director of Liquor and Gaming requires that the secretary maintain a register of disclosures:

  1. In respect to section 41C, the detail and form required is:
    • 1.1 A club reference number.
    • 1.2 Date the declaration was made.
    • 1.3 Name of person make the declaration.
    • 1.4 Date the person became aware of the interest.
    • 1.5 Contractor name.
    • 1.6 Contract description or nature.
    • 1.7 Nature of interest.
    • 1.8 Signature of the person making the declaration if a hard copy kept.
  2. In respect to section 41D, the detail and form required is:
    • 2.1 A club reference number.
    • 2.2 Date the declaration was made.
    • 2.3 Whether the person is a director or top executive.
    • 2.4 Date of appointment of director or date employee became a top executive.
    • 2.5 Date the person became aware of interest.
    • 2.6 The nature of the interest including the name and licence number of hotel or hotels and where appropriate holding company name and ACN number.
    • 2.7 Signature of the person making the declaration if a hard copy kept.
  3. In respect to section 41E, the detail and form required is the same as approved by the Director pursuant to section 41E(2).
  4. In respect to section 41F the detail and form required is the same as approved by the Director pursuant to clause 47F.

And that such register is either in

1. Electronic form, or
2. Hard copy form
so that it may be viewed by a member attending the club who has made a written request to view such records.


DLG-08-211207 | DLG-09a-211207

The Club must display a notice setting out how members can access the club's financial statements and information concerning management and administration.

Pursuant to Clause 47H(d), the club must display a notice in a form approved by the Director of Liquor and Gaming setting out how members can access the club's financial statements.

Pursuant to Clause 47HA(1)(c), the club must display a notice in a form approved by the Director of Liquor and Gaming setting out how members can access the club's information concerning management and administration.

The notice to be displayed is:


(click to enlarge)

and must be:
  1. printed in colour
  2. not less than A4 in size
  3. displayed conspicuously on the club's main notice board.
  4. on the club's website, if any.

The notice may be purchased from the NSW Office of Liquor, Gaming and Racing.


DLG-09-211207

The Club must keep records concerning the club's management and administration in either electronic or hard copy form.

Pursuant to Clause 47HA(1)(a), the club must keep records concerning the club's management and administration as set out in subclause (2) in either of the following forms:

  1. Electronically, or
  2. Hard copy

so that it may be viewed by a member attending the club who has made a written request to view such records.


DLG-10-211207

A club wishing to dispose of property otherwise in accordance to section 41J(3) must do so in a form and manner approved by the Director.

Pursuant to Clause 47I(2)(a), a club wishing to dispose of property otherwise in accordance to section 41J(3) must do so in accordance with the following:

Further enquiries should be forwarded to the NSW Office of Liquor, Gaming and Racing Legal and Licensing Branch on (02) 9995 0785.


DLG-10a-211207

An application by a club to dispose of property otherwise in accordance to section 41J(3) must be accompanied information as required by the Director.

Pursuant to Clause 47I(2), an application by a club to dispose of property otherwise in accordance to section 41J(3) must be accompanied the following information as required by the Director:

Further enquiries should be forwarded to the NSW Office of Liquor, Gaming and Racing Legal and Licensing Branch on (02) 9995 0785.