Club audit program

Management and accountability will come under the microscope as our club task force conducts rigorous onsite audits in registered clubs across the state.

The audits, which are being conducted by specialist compliance officers from our enforcement branch, will focus strongly on the following key issues:

responsible service of alcohol (RSA) and responsible conduct of gaming (RCG) practices and procedures
gaming compliance
general administration
compliance with management and accountability provisions as set out in part 4 and 4A of the Registered Clubs Act 1976.

How the program works

Clubs selected for an audit are issued with a formal notice, which includes a pro-forma schedule 1. This schedule is a preliminary audit tool, which has also been designed to guide clubs through the audit process, highlighting key areas that compliance officers will focus on. By completing the schedule, your club will be better prepared when compliance officers visit your premises.

Common problems

While most clubs audited to date have displayed a high level of compliance, several common problems have emerged. In conducting the audits, compliance officers noted the following compliance issues:

failure of bar staff to be RSA trained
failure of secretary to maintain corporate governance register
failure to display proposed member details
failure to produce gaming machine reports to board meetings
no witness signature on gaming machine payout dockets
failure to provide members with player reward scheme information
failure to keep proper gaming machine clearance records
exchanging of more than one cheque per person per day
failure to display counselling service notice
failure to lodge amendment to club rules
failure by a director to declare interest in a contract with a club
failure to comply with functions authority conditions.

Self audits for clubs not selected for onsite audits

We encourage clubs not selected for an onsite audit to review their management and operational practices to ensure they comply with the legislation by completing the club self audit checklist. If your self-audit reveals a breach of legislation, you should take immediate remedial action.