Accountability and Governance Requirements for Clubs
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Note:
Read more about the new notice requirement. |
Accountability and Governance requirements apply to registered clubs. Some of those requirements have been, or are in the process of being, amended as a result of the Registered Clubs Amendment Act 2006.
The first of these amendments, that commenced on 22 December 2006, requires the disclosure of remuneration from affiliated bodies and contractors. Other amendments that commenced on 21 December 2007 include changes to reporting requirements to members and the Director of Liquor and Gaming, the disposal of club property and modifying the definition of a top executive.
Forms and disclosure details
The legislation enables the Director of Liquor and Gaming to approve the forms and particulars where disclosure is required. The following forms have been approved and are available for downloading:
Registered Clubs Act
| Section 30 (1)(a2) | Club with more than 10,000 members must ensure elections are conducted by a person or body approved by Director. Regulation pending | DLG-01-211207 |
| Section 30 (1)(b1) | Candidate for governing body must receive training material as approved by Director. Regulation pending | DLG-02-211207 |
| Section 41E (2) | The Director shall set out the details required in the disclosure of gifts and remuneration to the governing body or Top Executive from Affiliated Bodies. | DLG-03-211207 |
| Section 49 | Amended rules of the club to be lodged with the Director in electronic or other form as approved by the Director. | DLG-04-211207 |
Registered Clubs Regulation
| Clause 11A (2) | The Director may give directions to registered clubs with respect to calling for expressions of interests concerning amalgamations. | DLG-05-211207 |
| Clause 47F | The Director shall set out the details required in the disclosure of gifts and remuneration to the governing body and all employees from contractors. | DLG-06-211207 |
| Clause 47G(2)(d) | Secretary to keep a register containing disclosures pursuant to sections 41C, 41D, 41E, and 41F in a form approved by the Director. | DLG-07-211207 |
| Clause 47H(d) | Club must display a notice in the form approved by the Director setting out how members access the financial statements of the club. | DLG-08-211207 |
| Clause 47HA(1)(a) | The Director shall set out the form required for disclosing information to members concerning the management of the club. | DLG-09-211207 |
| Clause 47HA(1)(c) | Club must display a notice in the form approved by the Director setting out how members access the club's information concerning management and administration. | DLG-9a-211207 |
| Clause 47I(2)(a) | An application by a club to dispose of property otherwise in accordance to section 41J(3) must be a form and manner approved by the Director. | DLG-10-211207 |
| Clause 47I(2)(v) | An application by a club to dispose of property otherwise in accordance to section 41J(3) must be accompanied by such information as may be required by the Director. | DLG-10a-211207 |
Additionally, the Director has approved four registers, eight worksheets and a members summary information sheet (excel 256kb) as guiding documents*. Alternatively, you may draft your own register providing it complies with the form and detail approved by the Director.
Forms, registers and worksheets printed from this page before 30 July 2004 should be replaced with the enhanced version now available.
Forms for the approval of a manager for clubs with more than one premises.
Section 34A of the Registered Clubs Act 1976 requires a club that has more than one premises to appoint a different manager for each premises where the club's secretary is not in attendance.
The following forms are available for downloading:
- Application for approval to manage a separate set of premises on behalf of a registered club - Section 34C(1)(PDF 22kb)
- Notice of appointment of manager - Section 34D (PDF 24kb)
- Notice of cessation of manager - Section 34D(3)(PDF 20kb)
- Form D (PDF 318kb) – Affidavit for probity particulars
- Form E (PDF 160kb) – Affidavit for harm minimisation and responsible service of alcohol
Further information
Further information is available from the Enforcement Branch by emailing dlg@olgr.nsw.gov.au.
