The ClubGRANTS Scheme
Through the ClubGRANTS scheme, large registered clubs in NSW contribute directly to the provision of front-line services to their local communities and ensure that the disadvantaged benefit from the substantial contributions made by those clubs.
In 2013, New South Wales clubs gave more than $90 million in funding under Categories 1 and 2 of the ClubGRANTS scheme to thousands of NSW community groups, charities and sporting organisations. Since its inception in 1998, the ClubGRANTS scheme has delivered almost $1 billion in funding to local communities.
ClubGRANTS Category 3 Fund
In 2011 the ClubGRANTS scheme was expanded with the development of the ClubGRANTS Category 3 stream, a state-wide funding pool established to support the development of large scale sport, health and community infrastructure projects. Approximately $12 million will be available each year, with the funds derived from large registered clubs.
The ClubGRANTS Category 3 Fund is managed by the Office of Liquor, Gaming & Racing within NSW Trade & Investment. Information about the application and assessment process is provided below. If you would like further information please email firstname.lastname@example.org or phone (02) 9995 0575.
The following information is provided for historical context surrounding the application process for the 2013/14 funding round. Please note that the application period has closed. No further applications are being accepted for the 2013/14 round.
How to Apply
The 2013/14 funding round was open between Friday 7 March 2014 and Thursday 10 April 2014. The assessment process for this funding round is currently underway.
Under the NSW Government’s commitment in NSW 2021 to increase participation in sport and recreation and support healthy lifestyles, the 2013/14 Category 3 funding round focuses on the development of sport and recreation infrastructure facilities.
Future funding rounds may include health and community infrastructure projects.
Details of eligible applicant typess and project typess can be found in the 2013/14 ClubGRANTS Category 3 Application Guidelines.
Frequently Asked Questions
Following are questions relating to the ClubGRANTS Category3 Fund or the 2013/14 Funding Round in general. Below that are questions which relate specifically to applications for the 2013/14 Funding Round.
In 2013/14 the minimum grant that will be awarded is $500,000 and the maximum is $2 million. This will ensure that a number of projects can be supported in any one year and that the available funds are distributed appropriately.
If you have an Expression of Interest Form but have not yet submitted it, you have missed the deadline for this funding round.
The guidelines, requirements and process for the next funding round will be finalised in the third quarter of 2014. The Expression of Interest form for the 2013/14 Funding Round is not applicable to any future funding rounds and cannot be submitted for any future funding round.
Advice about applying for future funding rounds, including applying online, will be released in advance of the opening of that funding round.
In 2013/14 the Fund will be available for building, upgrading, renewing or acquiring land or property for community sport and recreation infrastructure facilities that are of high quality, accessible, sustainable, well used and effectively managed.
To be eligible to apply, projects must have been given relevant planning/building approvals or be in the process of obtaining these approvals. If development consent had not been obtained at the time the application was lodged, a copy of the development consent must have been emailed to email@example.com before 5pm on Wednesday 30 April 2014.
Examples of the types of projects that could be funded under Category 3 include development and enhancement of:
- Indoor and outdoor swimming pools
- Grandstands and other local sports ground facilities
- Indoor sports stadia
- Community skate parks or BMX courses
- Equestrian facilities
- Basketball, netball and tennis courts
- Hockey fields
- Children’s play areas
- Community gyms and sports clubs
- Cycleways within a public recreation area.
Yes. As this is a NSW Government scheme to support development of infrastructure in the state, projects must be physically located in NSW.
A project is a temporary endeavour undertaken to develop or enhance large scale sporting or recreational infrastructure. A project can consist of multiple stages and your application can seek funds to assist with funding for one of those stages. A project can also consist of multiple parts or buildings and your project can seek funds to build or enhance a number of buildings. However, as the intention of ClubGRANTS Category 3 is to contribute to the development or enhancement of significant infrastructure projects, to be considered under this scheme your project must be on the one site.
No, funds are only available for the purchase of land in order to develop sport and recreation infrastructure. Applicants can seek support to buy land and build a facility as long as development approvals are in place before the assessment process begins (ie by 5pm on 30 April 2014).
The following project costs will not be funded by the ClubGRANTS Fund contribution:
- Development application fees
- Promotion and community consultation costs
- Project management delivered by the organisation’s staff
- Design delivered by the organisation’s staff
- Administration expenses and overheads
- Any cost overruns in excess of the agreed contingency
- Audit and reporting costs
- Equipment not integral to the facility such as flagpoles, computers and motor vehicles
- Maintenance and ongoing management expenses for the facility
- Wages for administrative and executive staff
- Excessive direct in-house labour overheads
- Non-essential fixed equipment such as signage or shade structures.
The applicant must be based in NSW and be a not-for-profit organisation, non-trading co-operative or not-for-profit body established by or under legislation (including Aboriginal Land Councils constituted under the Aboriginal Land Right Act 1983) that have the right, either by ownership or tenure, to use the land and/or facility for which the grant is being sought. are also eligible to apply.
Councils of local government 'areas' constituted under NSW legislation can apply.
The following organisations and projects are ineligible for Category 3 ClubGRANTS:
- Registered clubs as defined by the Registered Clubs Act 1976
- Individuals or groups of individuals
- For profit, commercial organisations
- Insolvent organisations
- Projects not based in NSW
- Projects that are seeking funding under ClubGRANTS Category 1 and/or Category 2 in the same gaming machine tax year (ie 1 September 2013 to 31 August 2014)
- Projects that are already completed or have commenced prior to signing the Funding Agreement
- Projects on a road reserve (such as pedestrian ways and cycle ways)
- Projects that only involve the purchasing of land (without capital works as part of the project).
The Australian Bureau of Statistics’ Socio-Economic Indexes for Areas (2011) broadly defines socio-economic advantage and disadvantage in terms of people’s access to material and social resources and their ability to participate in society. The Index of Relative Social Disadvantage provides a summary of variables indicating comparative disadvantage by ranking areas on a continuum from most disadvantaged to least disadvantaged. For more information see Australian Bureau of Statistics, Socio-Economic Indexes for Areas (SEIFA) Technical Paper (2011), p6.
The ClubGRANTS Guidelines (2012) state that preference will be given to projects in regional and remote NSW. What does this mean?
Any NSW infrastructure project that meets the requirements outlined in Who can apply? is eligible to seek support from the ClubGRANTS Category 3 Fund. However, the ClubGRANTS Guidelines (2012) specify that priority will be given to projects that fall within particular categories, including regional and remote communities.
For the purposes of this funding round, regional and remote communities are defined as the Local Government Areas outside the Sydney Metropolitan Area. The Regional Development Regulation 2012 lists the Local Government Areas that constitute Sydney as: Ashfield, City of Auburn, Bankstown City, Blacktown City, Blue Mountains City, Botany Bay City, Burwood, Camden, Campbelltown City, Canada Bay, Canterbury City, Fairfield City, Hawkesbury City, Holroyd City, Hornsby, Hunter’s Hill, Hurstville City, City of Kogarah, Ku-ring-gai, Lane Cove, Leichhardt, Liverpool City, Manly, Marrickville, Mosman, North Sydney, Parramatta City, Penrith City, Pittwater, Randwick City, Rockdale City, Ryde City, Strathfield, Sutherland Shire, City of Sydney, The Hills Shire, Warringah, Waverley, Willoughby City, Wollondilly and Woollahra.
The ClubGRANTS Guidelines (2012) prioritise funding for projects that will benefit:
- Aboriginal and Torres Strait Islander communities
- Regional and remote communities
- Disadvantaged communities, and
- Culturally and linguistically diverse communities.
An initial eligibility assessment will be undertaken to determine that the application is complete, submitted by the closing date and meets program requirements. The organisation and project will also be checked to ensure eligibility, including that the amount of funds being sought falls within the Fund’s parameters (i.e. between $500,000 and $2 million).
Once this first stage has been completed, the ClubGRANTS Fund Committee will appoint Grants Assessment Committee(s) to assess eligible projects. The focus will be on the project’s potential community impact as well as the overall quality of the facility or venue, the capacity of the applicant organisation to deliver the project and that it provides value for money.
The ClubGRANTS Guidelines (2012) provide that a ClubGRANTS Fund Committee will oversee the distribution of funds from Category 3. The Committee will appoint one or more Grants Assessment Committees to assess applications and make recommendations regarding successful applicants. The ClubGRANTS Fund Committee will review these and put forward its recommended projects to the Minister for approval.
Mr Mike Colreavy is the independent Chair of the ClubGRANTS Fund Committee. Mr Colreavy has extensive experience in NSW local government management and is a Trustee of the Responsible Gambling Fund.
Ex officio members represent the following organisations:
- Aboriginal Affairs
- Community Relations Commission
- Council of Social Service of NSW
- NSW Family & Community Services
- Local Government NSW
- NSW Ministry of Health
- Sport & Recreation
- Office of Liquor, Gaming & Racing
It is anticipated that the Minister will announce the projects to be funded by the 2013/14 ClubGRANTS Fund by mid- 2014. All applicants will be notified in writing of the assessment outcomes.
Successful applicants will be required to submit the following reports. Note that the number of interim reports required will depend on the scale of the grant and the timeframe for the project’s completion:
- Interim Planning Stage Reports: reporting on funds expended and achievement of project milestones. Acceptance of these reports will lead to release of the next tranche of funding.
- Final Project Report: acquitting funds received and reporting on project outcomes.
- Audited Financial Statement: within three months of the project’s completion.
- Follow Up Project Report: 12 months after the project’s completion detailing the impact of the project on the community and providing data on the degree to which it has met the targets and key performance indicators identified in the Application Form and Funding Agreement.
Projects funded under the 2013/14 funding round must commence construction by 1 November 2014 and be completed within 18 months of the commencement date.
The following questions relate specifically to applications for the 2013/14 funding round, which is now closed
The Expression of Interest period closed at 5pm on Friday 4 April. The Expression of Interest Form is no longer available.
No. The guidelines and form clearly state that the form must be completed on computer.
Please note that the application period for the 2013/14 funding round has closed. No further applications are being accepted.).
If your organisation intends to apply for multiple projects, a separate Expression of Interest Form must be completed for each project and a Box will be created for each project. Each application will be given an Application Reference Number which will correspond to the Box ID. If you have multiple applications, then Application Forms and attachments must be saved to the correct Box.
Successful applicants will be required to sign a Funding Agreement for the project. A template Funding Agreement will be available in the Online Submission Box that is created for each project following the submission of an Expression of Interest Form. Expressions of Interest must have been received by 5pm on Friday 4 April 2014.
The Application Form and all other mandatory attachments must be submitted by the closing date of 10 April 2014. However, applicants have until Wednesday 30 April 2014 to email copies of the development consent and details of critical funding to firstname.lastname@example.org.
If your development consent is not going to be in place by the end of April 2014, consider applying in the next funding round, which will open in the last quarter of 2014.
No, a letter of endorsement from your local council is not sufficient. That on its own does not necessarily commit the council to subsequently approve the development application.
If the application involves 'development' requiring 'development consent' then a copy of the formal development consent is required. Alternatively, if the development is an 'exempt' or 'complying' development, evidence to that effect is required. More information on exempt or complying developments can be found on the NSW Planning & Infrastructure website at www.planning.nsw.gov.au/exemptandcomplying
Schematic plans are designed to demonstrate how different elements of the project come together to show the completed whole. Schematic plans vary according to the scale and type of project. They may include floor plans, elevations, 3D views and/or conceptual sections.
For the purposes of applying for funding under the ClubGRANTS Fund scheme, the important thing is that they are to scale and provide the decision maker with insight into the merits of the project, including its design, accessibility and appropriateness.
Page last updated:
Monday, June 16, 2014