The ClubGRANTS Scheme
Through the ClubGRANTS scheme, large registered clubs in NSW contribute directly to the provision of front-line services to their local communities and ensure that the disadvantaged benefit from the substantial contributions made by those clubs.
In 2013, New South Wales clubs gave more than $90 million in funding under Categories 1 and 2 of the ClubGRANTS scheme to thousands of NSW community groups, charities and sporting organisations. Since its inception in 1998, the ClubGRANTS scheme has delivered almost $1 billion in funding to local communities.
ClubGRANTS Category 3 Fund
In 2011 the ClubGRANTS scheme was expanded with the development of the ClubGRANTS Category 3 stream, a state-wide funding pool established to support the development of large scale sport, health and community infrastructure projects. Approximately $12 million will be available each year, with the funds derived from large registered clubs.
The ClubGRANTS Category 3 Fund is managed by the Office of Liquor, Gaming & Racing within NSW Trade & Investment. Information about the application and assessment process is provided below. If you would like further information please email firstname.lastname@example.org or phone (02) 9995 0575.
The ClubGRANTS Category 3 Fund supports the development of high quality, accessible, sustainable and well used community large scale infrastructure projects. In line with the State Government's commitment in NSW 2021 to increasing participation in sport, recreational, arts and cultural activities in rural and regional NSW, and supporting healthy lifestyles, the focus in 2014/15 will be on development and enhancement of sport, recreation and cultural facilities.
How to Apply
Expressions of Interest for the 2014/15 round of ClubGRANTS Category 3 Fund funding open on 1 September 2014 and close on 15 September 2014. Expressions of Interest are invited from organisations seeking funding of between $100,000 and $500,000 to build or upgrade sport, recreation or cultural facilities that respond to an identified community need. Projects that can demonstrate particular benefit for disadvantaged and regional and remote communities will be highly regarded.
The application process will be undertaken in two stages.
Stage One - Expression of Interest (EOI)
Stage Two - Application
You will need to submit a completed EOI via the ClubGRANTS Category 3 online form by 15 September 2014. This form is available at https://olgr.smartygrants.com.au/clubgrantsEOI2014
Only the most competitive projects that meet all eligibility criteria will be invited to proceed to Stage Two and submit an Application Form.
Details of eligible applicant types and project types can be found in the 2014/15 ClubGRANTS Category 3 Applicant Information Pack
Frequently Asked Questions
In 2014/15 the minimum grant that will be awarded is $100,000 and the maximum is $500,000. This will ensure that a number of projects can be supported in any one year and that the available funds are distributed appropriately.
In 2014/15 the Fund will be available for building, upgrading, or acquiring land or property for the development of community sport, recreation and cultural infrastructure facilities that will be of high quality, accessible, sustainable, well used and efficiently managed.
Preference will be given to projects that are able to demonstrate that they are ready to commence, with planning for the project well underway and relevant planning and building approvals in place. At the Application Form stage applicants are asked to provide evidence of planning and to upload project plans and relevant approvals.
Examples of the types of projects that could be funded under Category 3 include development and enhancement of:
- Indoor and outdoor swimming pools
- Grandstands and other local sports ground facilities
- Indoor sports stadia
- Community skate parks or BMX courses
- Equestrian facilities
- Basketball, netball and tennis courts
- Hockey fields
- Children’s play areas
- Community gyms and sports clubs
- Cycleways within a public recreation area
- Art galleries
- Local theatres
- Community art studios
- Music performance spaces
- Performing arts centre.
Yes. As this is a NSW Government scheme to support development of infrastructure in the state, projects must be physically located in NSW.
A project is a temporary endeavour undertaken to develop or enhance large scale sporting recreation or cultural infrastructure. A project can consist of multiple stages and your application can seek funds to assist with funding for one of those stages. A project can also consist of multiple parts or buildings and your project can seek funds to build or enhance a number of buildings. However, as the intention of ClubGRANTS Category 3 is to contribute to the development or enhancement of significant infrastructure projects, to be considered under this scheme your project must be on the one site.
No, funds are only available for the purchase of land in order to develop sport, recreation or cultural infrastructure You must be able to demonstrate that you intend to develop community infrastructure. Applicants should be able to provide evidence that the land is available for their purchase and relevant planning and building approvals are in place.
The following project costs will not be funded by the ClubGRANTS Fund contribution:
- Development application fees
- Promotion and community consultation costs
- Project management delivered by the organisation’s staff
- Design delivered by the organisation’s staff
- Administration expenses and overheads
- Any cost overruns in excess of the agreed contingency
- Audit and reporting costs
- Equipment not integral to the facility such as flagpoles, computers and motor vehicles
- Maintenance and ongoing management expenses for the facility
- Wages for administrative and executive staff
- Excessive direct in-house labour overheads
- Non-essential fixed equipment such as signage or shade structures.
The applicant must be based in NSW and be a not-for-profit organisation, non-trading co-operative or not-for-profit body established by or under legislation (including Aboriginal Land Councils constituted under the Aboriginal Land Right Act 1983) and registered clubs within the meaning of the Registered Clubs Act 1976) that provide facilities and services for the use of the community and have the right, either by ownership or tenure, to use the land and/or facility for which the grant is being sought.
Councils of local government 'areas' constituted under NSW legislation can apply.
The following organisations and projects are ineligible for Category 3 ClubGRANTS:
- Individuals or groups of individuals
- For profit, commercial organisations
- Insolvent organisations
- Projects not based in NSW
- Projects that are seeking funding under ClubGRANTS Category 1 and/or Category 2 in the same gaming machine tax year (ie 1 September 2013 to 31 August 2014)
- Projects that are already completed or have commenced prior to signing the Funding Agreement
- Projects on a road reserve (such as pedestrian ways and cycle ways)
- Projects that only involve the purchasing of land (without capital works as part of the project).
- Projects that do not provide a substantial increase or improvement in public access to a frontline service or facility
- Projects that previously received grant funding from ClubGRANTS Category 3 Fund (Note that this specifically refers to project funding rather than organisations that have previously received funding)
Yes, you may submit an EOI for a project that you applied for funding in the 2013/14 funding round. However you may not apply for funding for projects that were successful and received grant funding from ClubGRANTS Category 3 Fund in 2013/14.
The Australian Bureau of Statistics’ Socio-Economic Indexes for Areas (2011) broadly defines socio-economic advantage and disadvantage in terms of people’s access to material and social resources and their ability to participate in society. The Index of Relative Social Disadvantage provides a summary of variables indicating comparative disadvantage by ranking areas on a continuum from most disadvantaged to least disadvantaged. For more information see Australian Bureau of Statistics, Socio-Economic Indexes for Areas (SEIFA) Technical Paper (2011), p6.
The Applicant Information Pack states that projects in regional and remote NSW will be highly regarded. What does this mean?
Any NSW infrastructure project that meets the requirements outlined in Who can apply? is eligible to seek support from the ClubGRANTS Category 3 Fund. However, the ClubGRANTS Guidelines (2012) specify that priority will be given to projects that fall within particular categories, including regional and remote communities.
For the purposes of this funding round, regional and remote communities are defined as the Local Government Areas outside the Sydney Metropolitan Area. The Regional Development Regulation 2012 lists the Local Government Areas that constitute Sydney as: Ashfield, City of Auburn, Bankstown City, Blacktown City, Blue Mountains City, Botany Bay City, Burwood, Camden, Campbelltown City, Canada Bay, Canterbury City, Fairfield City, Hawkesbury City, Holroyd City, Hornsby, Hunter’s Hill, Hurstville City, City of Kogarah, Ku-ring-gai, Lane Cove, Leichhardt, Liverpool City, Manly, Marrickville, Mosman, North Sydney, Parramatta City, Penrith City, Pittwater, Randwick City, Rockdale City, Ryde City, Strathfield, Sutherland Shire, City of Sydney, The Hills Shire, Warringah, Waverley, Willoughby City, Wollondilly and Woollahra.
An initial eligibility assessment will be undertaken to determine that the EOI is complete, submitted by the closing date and meets eligibility requirements. The organisation and project will also be checked to ensure eligibility, including that the amount of funds being sought falls within the grant's parameters (i.e. between $100,000 and $500,000).
The number of applicants invited to proceed to submitting an Application Form will depend on the number of submissions and the total $ value requested at the Expression of Interest stage. It should be noted that the total value of projects invited to proceed to Stage 2 and submit a full application will not exceed $36 million.
Projects that meet all eligibility criteria and are most strongly aligned with the ClubGRANTS Category 3 objectives will be invited to proceed to Stage 2 and submit an Application Form.
If you are invited to submit an application you will be required to provide further detailed information about your project and evidence of project planning and readiness
Applications will be assessed against two key criteria which are
- Community impact
- Project planning and readiness
See the Applicant Information Pack for further detail on these assessment critera.
The ClubGRANTS Guidelines (2012) provide that a ClubGRANTS Fund Committee will oversee the distribution of funds from Category 3. The ClubGRANTS Committee will assess applications and make recommendations regarding funding for projects to the Minister. The ClubGRANTS Fund Committee will review these and put forward its recommended projects to the Minister for approval.
Mr Mike Colreavy is the independent Chair of the ClubGRANTS Fund Committee. Mr Colreavy has extensive experience in NSW local government management and is a Trustee of the Responsible Gambling Fund.
Ex officio members represent the following organisations:
- Arts NSW
- NSW Ministry of Health
- Office of Regional Development
- Sport & Recreation
- Office of Liquor, Gaming & Racing
It is anticipated that the Minister will announce the projects to be funded in the 2014/15 ClubGRANTS funding round by early March 2015. All applicants will be notified in writing of the assessment outcomes.
Successful applicants will be required to submit the following reports. Note that the number of interim reports required will depend on the scale of the grant and the timeframe for the project’s completion:
- Interim Planning Stage Reports: reporting on funds expended and achievement of project milestones. Acceptance of these reports will lead to release of the next tranche of funding.
- Final Project Report: acquitting funds received and reporting on project outcomes.
- Audited Financial Statement: within three months of the project’s completion.
- Follow Up Project Report: 12 months after the project’s completion detailing the impact of the project on the community and providing data on the degree to which it has met the targets and key performance indicators identified in the Application Form and Funding Agreement.
Projects funded under the 2014/15 funding round must commence construction by 30 April 2015 and be completed within 24 months of the commencement date.
The Expression of Interest period opens Monday 1 September 2014 and closes at 5pm on Monday 15 September. The Expression of Interest Form is Form is available at https://olgr.smartygrants.com.au/clubgrantsEOI2014
If your project is selected to proceed to Stage Two and submit an Application Form you will be provided with access to an online Application Form. Application Forms will be provided to invited organisations by 10 October 2014.
No. Only EOI and Application Forms that have been completed and submitted online via the ClubGRANTS Category 3 SmartyGrants online form will be considered. Applications which are handwritten, emailed or posted will not be accepted.
An organisation may submit up to three Expressions of Interest. If your organisation intends to apply for multiple projects, a separate Expression of Interest Form must be completed for each project.
Successful applicants will be required to sign a Funding Agreement for the project. A template Funding Agreement will be provided to organisations that are invited to proceed to stage two and submit an Application Form.
No, 'shovel readiness' is not an eligibility criteria and your project does not have to be shovel ready before you submit the EOI or application. However you will need to be able to demonstrate that you will commence you project prior to 30 April 2015 and complete the project within a 24 month period. Preference will be given to projects that are able to provide evidence that planning for the project is well underway. Evidence may include relevant planning approvals, project plans and risk management plans.
Project planning and readiness is a key assessment criteria and preference will be given to projects that are able to provide evidence that planning for the project is well underway and relevant planning approvals are in place. Evidence to support your project readiness such as development consent, exemption or compliance will be requested within the Application Form if you are invited to apply. You should provide these documents where possible.
No, a letter of endorsement from your local council is not sufficient. That on its own does not necessarily commit the council to subsequently approve the development application.
If the application involves 'development' requiring 'development consent' then a copy of the formal development consent will clearly indicate that relevant approvals are in place and should be provided where possible. Alternatively, if the development is an 'exempt' or 'complying' development, evidence to that effect should be provided. More information on exempt or complying developments can be found on the NSW Planning & Infrastructure website at www.planning.nsw.gov.au/exemptandcomplying
Schematic plans are designed to demonstrate how different elements of the project come together to show the completed whole. Schematic plans vary according to the scale and type of project and may include floor plans, elevations, 3D views and/or conceptual sections.
For the purposes of applying for funding under the ClubGRANTS Fund scheme, the important thing is that plans are to scale and provide the decision maker with insight into the merits of the project, including its design, accessibility and appropriateness.
The documentation and information you will be requested to supply if you are invited to submit a full application is listed below.
- Proof of organisational status (eg ABN, incorporation number)
- Evidence of ownership or an instrument of tenure (title deed, lease, license or user agreement)
- Letter of approval from the owner of the premises to undertake the project (if the applicant is not the owner of the land/premises)
- Evidence of where you are up to the development approval process- eg Development Consent, Complying Development Certificate, evidence that consent is not required
- Evidence of confirmed funding sources
- Completed Project Budget template (the template will be provided when invited to apply)
- Project plans including key milestones and delivery dates
- Project costing documentation
- Endorsed schematic plans
- Detailed design and building plans
- Financial statements from the previous 2 financial years
- A risk management plan for this project
Page last updated:
Thursday, October 02, 2014